Whether you are writing or receiving landlord letters you should always
know the right way to conduct and go about them. Below are some tips on when
and how to write appropriate landlord letters and how you should deal with
a letter from your tenant.
When: you should write a letter to your tenant when there is any sort
of change to your property like any pending maintenance and repairs.
You should also write a letter to your tenant informing them of any
change in rental prices, lease agreement renewals, terminations or
informing them of any upcoming inspections.
You can also write to your tenant about any concerns you have about
the state of your property.
How: you should always write your landlord letters in a formal and
polite manner, addressing your tenant by their names.
Always keep your letters straight to the point and easy to read. If
there is any upcoming repairs, inspections or rental price increases,
the tenant should be informed at least a week in advance.
If you are writing a letter to your tenant about any concerns you
have or as a warning, keep your letter polite and have any requests
or instructions clearly stated.
Always sign, date and give your contact information on your letters.
Receiving Landlord Letters: if you receive a letter from your tenants
concerning your property whether it be about complaints, request, repairs
or maintenance, you should always follow them up quickly and efficiently.
Usually within a week is an adequate response time.
You should respond to the letter in a polite and straight forward
manner even if the letter you receive is abusive.
Always try to find a resolve that you and your tenant are both happy
with when concerning anything to do with your property.
Writing and receiving landlord letters should always be dealt with
in a timely and appropriate manner. All letters from your or your tenant
should only be about your property and tenancy agreements.
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